Buying Office Asia - Transparent Sourcing and Procurement Services

Buying Office
You Can Trust

Buying office – not a trading company

We offer you a possibility to have your own buying office in Asia without any fixed costs. We are 100% transparent in everything we do. With us you can be sure that you always get the right price, the right quality, and that all potential compliance issues are taken care of.

How We Work

Quality Assurance & Transparency

We assess and follow factory reliability and quality, and openly communicate all potential issues to our clients. We have existing good contracts with international and local service providers for logistics, safety testing, auditing, verification, local quality control, etc. With us you always know where your products are manufactured, you don’t pay extra for anything, and you can visit the factories or get live-video reports. We make social responsibility and compliance issues easy and stress free for you.

About Us

Considerable savings

Our unique business model ensures that you never pay more than you should. With us you will be buying directly from factories. We negotiate the best prices and conditions for you, but you know exactly where you are buying from. Our average commission is less than 5%; trading companies charge 15-35% commission. Our goal is to offer our service to you so that we generate savings to you. See case examples for more details.

Case Examples

Buying from Asia made easy

Doing business in Asia requires a high level of understanding of the requirements for outsourcing and purchasing, and someone that operates efficiently in the local markets. When you work with us, it is like you having you own buying office right there where your interests lie.

The benefit of our services is that you pay for our services only when the need arises. Because of our 100% transparent business model, you know exactly what is going on with your productions, what factory is manufacturing products you ordered and what are the actual production costs. With us you minimise the risks and achieve considerable savings.

Business professionals walking in an Asian city at night, showcasing local market expertise.

Modern office space with professionals collaborating, representing effective team management.

Reliable and trustworthy partner

We believe that a fruitful partnership is based on trust. That is why we operate the way we do; playing with open cards and taking pride on the fact that we act according to our partners interests.

We want to do our best to get things done in the way that you are completely satisfied. This is achieved by our expertise on Asian markets and practical knowledge through decades of experience of how things work in international outsourcing business.

We embrace the values of being a responsible operator and we are always aware of the practices of the factories we recommend to our clients. We know our business and that is why we make a great partner.

Reliable and trustworthy partner

We believe that a fruitful partnership is based on trust. That is why we operate the way we do; playing with open cards and taking pride on the fact that we act according to our partners interests.

Answers to our customers’ frequently asked questions:

What type of companies does Buying Office Asia serve?

Buying Office Asia specializes in supporting scaling-up and medium-sized companies with ongoing sourcing needs.

Our services are ideal for companies and organizations seeking ways to benefit from the extremely competitive price-quality ratio of the best Chinese and far-eastern Asian manufacturers, through a reliable procurement partner rather than establishing their own buying/procurement offices in Asia.

Whether you’re a distributor, retailer, or manufacturer, Buying Office Asia can tailor its services to fit your specific needs.

What industries does Buying Office Asia support?

While we specialize in procurement and do not limit ourselves to a single niche, our strongest industries include:

• Building materials, tools, and hardware

• Consumer goods

• Toys and games

• Furniture and interior design products

• Chemicals

• Raw materials

Our expertise ensures we can navigate complex supply chains and meet client requirements across various sectors.

What scale of companies and procurement projects is Buying Office Asia best suited for?

Every project is unique, but our services are most beneficial for clients—and viable for us—when the annual procurement volume for a product or category exceeds $50,000 USD.

Most of our customers have a yearly procurement requirement ranging from $150,000 USD to $2,000,000 USD per year per product, material, or category.

This allows us to keep our margins very competitive, negotiate better terms, achieve cost efficiencies, conduct comprehensive on-site quality control, and deliver maximum value to our clients.
This makes using our services highly profitable for our customers.

Can Buying Office Asia handle custom and OEM product requirements?

Yes, Buying Office Asia excels at managing a variety of customer needs, including:

• OEM (Original Equipment Manufacturer) products

• Customer-designed products

• Generic products available on the market

• Generic products with modifications or branding

• Fully customized product sets

Our flexibility and expertise allow us to turn your ideas into reality, regardless of the complexity of the project.

How does Buying Office Asia ensure transparent pricing and aligned interests?

Transparency is fundamental to our company and business.

Unlike many companies in our industry, we have absolute policy to not accept kickbacks, rebates, or commissions from vendors. This ensures our incentives align 100% with our clients’ interests. It is unfortunately quite common in our industry to advertise very low margins but offer highly inflated “factory prices,” prioritizing their own hidden profit over the client’s benefit.

Our policy of not accepting commissions or rebates from vendors is just one part showing that our company is built for long-term, mutually beneficial customer relationships—not quick profits.

6. How are Buying Office Asia’s margins structured?

Our pricing model is fair, competitive, and straightforward and based solely on the value we provide to our clients.
We have absolute policy of not accepting any money or compensation from vendors, ensuring that all our efforts go toward securing the best outcomes for you.

Typically, we charge 6%-9% of the factory price, calculated on a case-by-case basis depending on project size, complexity, and customer requirements.

Thanks to our expertise and network, we are usually able to secure much better prices than our customers have achieved on their own.
This means that even with our comprehensive sourcing, quality assurance, and other value-added services included, our clients end up paying less than they would without our assistance. Clear customer case example calculations.

For our long-term, continuous customers, we offer an alternative pricing model where they pay us a standard fee for all the Buying Office staff they use, allowing us to agree to smaller margins, averaging between 4-6%. With Buying Office Asia, you always receive the most competitive and transparent pricing.

How does BOA sourcing and procurement process work?

Our procurement process is tailored to each customer and case to ensure the best results for our clients.

Typically it includes:

1. Understanding customer needs:
We thoroughly study your product specifications, requirements, and quality standards to represent your needs fully.

2. Sourcing and quoting:
We pre-select and vet manufacturers, request multiple quotations from top industry players, negotiate the best deals, and present the most competitive options to you.

3. Factory visits and sampling:
We visit factories and produce samples to ensure their capabilities, compliance, and quality standards align with your expectations.

4. Monitoring manufacturing:
We oversee the production process to ensure consistency, quality and ensure there are no compliance issues.

5. Quality inspections:
We conduct thorough inspections to guarantee product quality before shipment.

6. Reporting at every stage:
We provide detailed reports throughout the process, ensuring you have full knowledge and control, just as if we were your in-house sourcing office.

Can you manage quality inspections and logistics?

Yes, we handle end-to-end quality assurance and logistics coordination with comprehensive reporting.

The inspections and quality control measures are always tailored for each product, material and project requirements. Typically inspections include visual inspections, material inspections, laboratory testing and other quality assuring measures.

While we are not a freight forwarder or logistics company, we work with trusted partners globally. Around 50% of our projects involve EXW or FOB shipping terms (goods are handed to your logistics provider in Asia), while the other half involves CIF, CFR (delivered to your port) or similar shipping terms.
We ensure every detail, from quality inspections to shipping arrangements, is managed with precision.

How do you select suppliers for your clients?

For the initial sourcing and quoting process, we vet suppliers based on multiple criteria, including:

• Manufacturing capacity and industry expertise

• Certifications and compliance with required standards

• Willingness to allow us to conduct our own quality control and monitoring

• Ability to meet your specific needs and timelines

After vetting suppliers, we request multiple quotes, negotiate the best deals, and provide you the best ones with detailed comparisons to help you make an informed decision.

How does Buying Office Asia communicate with clients?

We work closely with our clients, maintaining regular communication tailored to each customers needs and preferations.

Communication is done through remote- or in-person meetings, email, messaging platforms like WhatsApp, and phone calls. For some larger clients, we integrate into their supplier portals and deliver reports directly into their systems.

Additionally, we are developing a client portal set to launch in 2025, which will revolutionize the way you track and manage your projects.

Can Buying Office Asia handle logistics?

WWhile we are not a freight forwarder or logistics company, we work with trusted partners globally to offer comprehensive logistics services for our customers.
If you are solely looking for a logistics partner, we recommend discussing your needs with global freight forwarders who operate in your specific area.

In our role offering Buying Office operations,as a service, we act as coordinators and facilitators rather than direct buyers or sellers of products.
This means we cannot assume the role of Importer of Record (IOR), or similar roles.

However, we offer expert logistics coordination on your behalf, mirroring the efficiency and expertise of an in-house procurement team. With our extensive global network of logistics partners, we ensure smooth and reliable handling of goods, from the factory floor to their final destination, providing you with peace of mind and streamlined operations.