We know how to operate
in Asian markets

Taking care of your outsourcing needs

The founders and operative management of Buying Office Asia have decades of experience both from the client and supplier sides in Far East purchasing. This long experience in international business and knowledge of local production give us unique insight and knowledge on how to get things done. Buying Office Asia is your partner that understands how things work in Asian markets when it comes to outsourcing and purchasing.

Our professionals help your company to make the right moves, to choose reliable factories and business partners, and get everything to succeed as planned.

Reasonable costs and peace of mind

We help you in building and maintaining a reliable supply chain. Our business model is tailored according to your needs. There are no fixed cost – you only pay for our services when you use us.

We want to build partnerships that are fruitful for both parties and always take special care of nurturing your business. Because of our business philosophy you can rely on the fact that you will get the best advice and support right when you need it. While your purchasing is in good hands you don’t have to waste your energy and resources in solving problems. We believe that a good partnership is about trust and peace of mind, and we act according to this principle.

Vibrant night scene of a busy urban street in Hong Kong with blurred lights and dynamic motion.

Experience counts

What cannot be emphasised enough is our long and versatile experience in production, logistics and international business, which leads to comprehensive understanding on what is needed to succeed.

This long experience gives us means to choose right factories and a firm know-how about the best practices to get everything to run as planned. Based on the type of products and services you need, we will handpick a team of seasoned professionals to best serve you.

Iconic neon signs illuminating a bustling street in Hong Kong, highlighting the city’s vibrant nightlife.

Better profit means better business

What cannot be emphasised enough is our long and versatile experience in production, logistics and international business, which leads to comprehensive understanding on what is needed to succeed.

Learn more on on procurement and sourcing from Asia:
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Buying Office Asia Makes Strong Connections at the Las Vegas Licensing Expo 2024

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Answers to our customers’ frequently asked questions:

What type of companies does Buying Office Asia serve?

Buying Office Asia specializes in supporting scaling-up and medium-sized companies with ongoing sourcing needs.

Our services are ideal for companies and organizations seeking ways to benefit from the extremely competitive price-quality ratio of the best Chinese and far-eastern Asian manufacturers, through a reliable procurement partner rather than establishing their own buying/procurement offices in Asia.

Whether you’re a distributor, retailer, or manufacturer, Buying Office Asia can tailor its services to fit your specific needs.

What industries does Buying Office Asia support?

While we specialize in procurement and do not limit ourselves to a single niche, our strongest industries include:

• Building materials, tools, and hardware

• Consumer goods

• Toys and games

• Furniture and interior design products

• Chemicals

• Raw materials

Our expertise ensures we can navigate complex supply chains and meet client requirements across various sectors.

What scale of companies and procurement projects is Buying Office Asia best suited for?

Every project is unique, but our services are most beneficial for clients—and viable for us—when the annual procurement volume for a product or category exceeds $50,000 USD.

Most of our customers have a yearly procurement requirement ranging from $150,000 USD to $2,000,000 USD per year per product, material, or category.

This allows us to keep our margins very competitive, negotiate better terms, achieve cost efficiencies, conduct comprehensive on-site quality control, and deliver maximum value to our clients.
This makes using our services highly profitable for our customers.

Can Buying Office Asia handle custom and OEM product requirements?

Yes, Buying Office Asia excels at managing a variety of customer needs, including:

• OEM (Original Equipment Manufacturer) products

• Customer-designed products

• Generic products available on the market

• Generic products with modifications or branding

• Fully customized product sets

Our flexibility and expertise allow us to turn your ideas into reality, regardless of the complexity of the project.

How does Buying Office Asia ensure transparent pricing and aligned interests?

Transparency is fundamental to our company and business.

Unlike many companies in our industry, we have absolute policy to not accept kickbacks, rebates, or commissions from vendors. This ensures our incentives align 100% with our clients’ interests. It is unfortunately quite common in our industry to advertise very low margins but offer highly inflated “factory prices,” prioritizing their own hidden profit over the client’s benefit.

Our policy of not accepting commissions or rebates from vendors is just one part showing that our company is built for long-term, mutually beneficial customer relationships—not quick profits.

6. How are Buying Office Asia’s margins structured?

Our pricing model is fair, competitive, and straightforward and based solely on the value we provide to our clients.
We have absolute policy of not accepting any money or compensation from vendors, ensuring that all our efforts go toward securing the best outcomes for you.

Typically, we charge 6%-9% of the factory price, calculated on a case-by-case basis depending on project size, complexity, and customer requirements.

Thanks to our expertise and network, we are usually able to secure much better prices than our customers have achieved on their own.
This means that even with our comprehensive sourcing, quality assurance, and other value-added services included, our clients end up paying less than they would without our assistance. Clear customer case example calculations.

For our long-term, continuous customers, we offer an alternative pricing model where they pay us a standard fee for all the Buying Office staff they use, allowing us to agree to smaller margins, averaging between 4-6%. With Buying Office Asia, you always receive the most competitive and transparent pricing.

How does BOA sourcing and procurement process work?

Our procurement process is tailored to each customer and case to ensure the best results for our clients.

Typically it includes:

1. Understanding customer needs:
We thoroughly study your product specifications, requirements, and quality standards to represent your needs fully.

2. Sourcing and quoting:
We pre-select and vet manufacturers, request multiple quotations from top industry players, negotiate the best deals, and present the most competitive options to you.

3. Factory visits and sampling:
We visit factories and produce samples to ensure their capabilities, compliance, and quality standards align with your expectations.

4. Monitoring manufacturing:
We oversee the production process to ensure consistency, quality and ensure there are no compliance issues.

5. Quality inspections:
We conduct thorough inspections to guarantee product quality before shipment.

6. Reporting at every stage:
We provide detailed reports throughout the process, ensuring you have full knowledge and control, just as if we were your in-house sourcing office.

Can you manage quality inspections and logistics?

Yes, we handle end-to-end quality assurance and logistics coordination with comprehensive reporting.

The inspections and quality control measures are always tailored for each product, material and project requirements. Typically inspections include visual inspections, material inspections, laboratory testing and other quality assuring measures.

While we are not a freight forwarder or logistics company, we work with trusted partners globally. Around 50% of our projects involve EXW or FOB shipping terms (goods are handed to your logistics provider in Asia), while the other half involves CIF, CFR (delivered to your port) or similar shipping terms.
We ensure every detail, from quality inspections to shipping arrangements, is managed with precision.

How do you select suppliers for your clients?

For the initial sourcing and quoting process, we vet suppliers based on multiple criteria, including:

• Manufacturing capacity and industry expertise

• Certifications and compliance with required standards

• Willingness to allow us to conduct our own quality control and monitoring

• Ability to meet your specific needs and timelines

After vetting suppliers, we request multiple quotes, negotiate the best deals, and provide you the best ones with detailed comparisons to help you make an informed decision.

How does Buying Office Asia communicate with clients?

We work closely with our clients, maintaining regular communication tailored to each customers needs and preferations.

Communication is done through remote- or in-person meetings, email, messaging platforms like WhatsApp, and phone calls. For some larger clients, we integrate into their supplier portals and deliver reports directly into their systems.

Additionally, we are developing a client portal set to launch in 2025, which will revolutionize the way you track and manage your projects.

Can Buying Office Asia handle logistics?

WWhile we are not a freight forwarder or logistics company, we work with trusted partners globally to offer comprehensive logistics services for our customers.
If you are solely looking for a logistics partner, we recommend discussing your needs with global freight forwarders who operate in your specific area.

In our role offering Buying Office operations,as a service, we act as coordinators and facilitators rather than direct buyers or sellers of products.
This means we cannot assume the role of Importer of Record (IOR), or similar roles.

However, we offer expert logistics coordination on your behalf, mirroring the efficiency and expertise of an in-house procurement team. With our extensive global network of logistics partners, we ensure smooth and reliable handling of goods, from the factory floor to their final destination, providing you with peace of mind and streamlined operations.